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Data Protection

How we manage your Data


This is a summary of our Data Protection Policy and procedure that has been ratified by the Kirk Session. It describes how we manage personal data in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

St John’s-Renfield Church is committed to protecting your privacy and safeguarding your personal data such as your name, address, telephone number and email address. This data is held and processed in the course of our legitimate activities in support of our members and our local community.

We are registered with the Information Commissioner through the umbrella registration of Glasgow Presbytery and strive to comply fully with data protection law.

We may use the information we collect:

  •   in order to further our charitable aims and to advance the Kingdom of God;

  •   for pastoral care purposes, in connection with membership records and in relation to your participation in our activities;

  •   in order to communicate with you (e.g. by letter, telephone or email) for example to provide information relating to our work or new developments;

  •   for fundraising activities and for internal administration such as for accounting purposes;

  •   in order to fulfil individual employment contracts with our employees (e.g. personnel

    administration) or for agreements with volunteers.

    The congregation, through its office bearers and employees, will use all reasonable endeavours to ensure that personal information is held in a secure and confidential environment and when the information is no longer needed it will be destroyed or permanently rendered anonymous.

    The congregation may need to share personal information held for a number of reasons including to provide pastoral or other assistance, process donations or carry out any other contractual obligations. This data may be disclosed to our office bearers, other volunteers, the Presbytery of Glasgow and other bodies within the Church of Scotland and their agents. The congregation does not permit these parties to use such information for any other purpose than the foregoing.

    The congregation may also need to disclose your information if required to do so by law (e.g. for safeguarding purposes).

    By providing us with your personal data, including sensitive personal data, you consent to the collection and use of any information you provide in accordance with the above purposes and this privacy notice. Please tell us of any changes so that we may maintain accurate records.

    If you have any queries regarding the data that we hold on you or if you object to us doing so, please speak to the Session Clerk. The Data Controller is the Clerk to Glasgow Presbytery. You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Congregation. You can contact the ICO via its website at or at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

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